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When adding company information, you may consider adding your company logo. If you don’t work for a company, you might put something like “Independent Contractor” or “Freelance Developer.” You may also leave this part out if you are not representing a company. If you work for a company, recipients need to know its name. This can be critical, especially for those who may not know you well or have not worked with you in the past. Leave out any nicknames or shortened names unless you have a more casual work environment or clients. The following are items that will add the most value. Your top priorities: include your full name followed by your job or position, then contact information. There are numerous ways to ensure your email signature looks professional. How to Make Your Outlook Signature Look Professional When you get to the signature section of the settings (step 4), click on the text window on the right side, then edit the text box to look the way you would like. To update it, just follow the same steps that were used to create the new one. It’s also common to need to make changes when contact information changes, you receive a new job title, or you just want to brush it up a little. If you’re not happy with the way your new signature looks, no worries. The screenshots in this article are from the web version of Outlook. We’ll be doing this in the web version of Outlook, but it can also be done using nearly identical steps within the Outlook app. Why You Need an Email Signature for OutlookĪdding a signature in Outlook is a fairly straightforward process.What You Shouldn’t Include in Your Outlook Signature.How to Make Your Outlook Signature Look Professional.Update Your Microsoft Outlook Signature.Step 4: Click on Mail – Compose and Reply.Step 3: Click on “View all Outlook Settings”.Post questions, follow discussions and share your knowledge in the Community. To get help and troubleshoot other Microsoft products and services, enter your problem here.

If you can't sign in, click here.įor other help with your Microsoft account and subscriptions, visit Account & Billing Help. To contact us in, you'll need to sign in. If the self-help doesn't solve your problem, scroll down to Still need help? and select Yes. To get support in, click here or select Help on the menu bar and enter your query. When your email message is ready, choose Send. Type your message and then select Signatures > Footer. If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message. Manually add your signature to a new message Note: You can always return to the Signatures page and remove these selections to not automatically include your signature.